Event Terms

CARVADO

EVENT TERMS

Document ID:

CAR-LGL-011

Version:

1.0

Classification:

Public

Status:

Draft for Final Legal Review

Document Owner:

Carvado Membership Team

Effective Date:

[To be completed]

Review Date:

[To be completed]

Last Updated:

[To be completed]

ABOUT THIS DOCUMENT

This Event Terms document forms part of the Carvado Membership Legal Centre.

This document should be read together with the Terms & Conditions.

Where any inconsistency exists between this document and the Terms & Conditions, the Terms & Conditions shall take precedence unless applicable law requires otherwise.

The purpose of this document is to explain the terms applicable to Carvado events, Member experiences, drives, tours, social gatherings, educational events and any future experiences organised or promoted by Carvado.

CONTENTS

1 Introduction

2 Event Eligibility

3 Booking

4 Attendance

5 Member Responsibilities

6 Vehicles

7 Cancellations

8 Safety

9 Photography & Media

10 Liability

11 Changes to Events

12 Governing Law

13 Version History

Carvado may organise, host or facilitate a variety of Member events and experiences designed to enhance the Membership programme.

These Event Terms explain the expectations placed upon Members attending those events.

These Event Terms form part of the Membership Agreement.

Capitalised words used throughout this document have the meanings given within the Terms & Conditions unless expressly defined otherwise.

These Terms apply to all events organised, hosted, promoted or administered by Carvado including, but not limited to:

• Members' Meets;
• Cars & Coffee events;
• breakfast meets;
• evening meets;
• driving tours;
• road trips;
• track day experiences;
• Nürburgring trips;
• educational seminars;
• social events;
• networking events;
• launch events;
• partner events;
• future Membership experiences.

Certain events may be available only to active Members.

Eligibility may depend upon:

• Membership Tier;
• event capacity;
• location;
• age requirements;
• licensing requirements;
• other published eligibility criteria.

Where permitted, Members may invite guests only in accordance with the booking requirements for the relevant event.

Guest attendance remains the responsibility of the Member who invited them.

Carvado may request reasonable evidence of identity or Membership before granting entry to an event.

Where booking is required, Members must complete the booking process using the methods provided by Carvado.

Many events have limited capacity.

Bookings will normally be allocated on a first-come, first-served basis unless another allocation method is published.

Attendance is not confirmed until Carvado issues a booking confirmation.

Submitting a booking request alone does not guarantee a place.

Where an event reaches capacity, Carvado may operate a waiting list.

A place on a waiting list does not guarantee attendance.

Members should arrive at the published meeting location at the stated time unless otherwise instructed.

Late arrival may result in reduced participation or, where appropriate, inability to join the event.

Members are expected to behave professionally, respectfully and responsibly throughout every event.

Members should treat:

• other Members;
• guests;
• staff;
• venue personnel;
• members of the public;

with courtesy and respect at all times.

Members must comply with:

• these Event Terms;
• venue rules;
• organiser instructions;
• applicable laws;
• health and safety requirements.

Failure to do so may result in removal from the event.

Members remain responsible for their own actions throughout every event.

Attendance is entirely voluntary.

Where an event involves driving, each driver remains solely responsible for:

• their vehicle;
• their driving;
• complying with road traffic legislation;
• maintaining appropriate insurance;
• maintaining a valid driving licence;
• ensuring their vehicle remains roadworthy.

Carvado does not supervise or direct how Members drive.

Members must never drive whilst impaired by alcohol, drugs or any substance affecting their ability to drive safely.

Carvado reserves the right to refuse participation where impairment is reasonably suspected.

Members should contribute positively to the atmosphere of every event.

Harassment, intimidation, discrimination, threatening behaviour or abusive conduct will not be tolerated.

Members remain fully responsible for their own vehicles throughout every event.

Members attending with vehicles must ensure that appropriate insurance remains in force throughout the event.

Vehicles should be maintained in a roadworthy condition where driven on public roads.

Track events may impose additional requirements which will be communicated separately where applicable.

Carvado accepts no responsibility for damage to vehicles arising during attendance except where liability cannot legally be excluded.

Members remain responsible for protecting their own vehicles and belongings.

Where a Member can no longer attend an event, Carvado requests that the Member cancels their booking as soon as reasonably practicable.

Early cancellation allows places to be offered to Members on any waiting list.

Carvado reserves the right to postpone, reschedule, relocate or cancel any event where reasonably necessary.

Examples may include:

• severe weather;
• safety concerns;
• insufficient attendance;
• venue availability;
• organiser illness;
• third-party cancellation;
• Force Majeure events;
• operational reasons.

Where an event includes a separate booking fee, any refund will be determined in accordance with the booking terms published for that event and applicable consumer legislation.

Membership Fees are not refundable merely because an individual event is cancelled or rescheduled.

Where reasonably practicable, Carvado may offer:

• a replacement event;
• an alternative date;
• transfer of the booking;
• another reasonable solution.

Nothing within this section guarantees that an alternative event will always be available.

The safety of Members, guests, staff and members of the public is of primary importance.

All attendees are expected to behave responsibly throughout every event.

Members must follow reasonable instructions issued by:

• Carvado;
• event organisers;
• venue staff;
• marshals;
• safety personnel.

Carvado reserves the right to refuse participation or remove any individual whose behaviour is considered unsafe, unlawful or likely to place others at unnecessary risk.

Examples include:

• dangerous driving;
• reckless behaviour;
• aggressive conduct;
• intoxication;
• refusal to follow reasonable safety instructions.

In an emergency, Members should immediately follow the instructions of emergency services, venue staff or authorised event personnel.

Photography and video recording may take place during Carvado events.

Images may be captured by:

• Carvado;
• professional photographers;
• videographers;
• other Members;
• members of the public.

Unless a Member has previously notified Carvado otherwise where reasonably possible, Members acknowledge that photographs or video footage captured during events may be used by Carvado for legitimate promotional, editorial or historical purposes.

Such use may include:

• the Carvado website;
• social media;
• promotional videos;
• event galleries;
• marketing material;
• Membership communications.

Carvado will always seek to use event media responsibly and respectfully.

Where a Member has reasonable concerns regarding a particular image, Carvado encourages them to contact the Membership Team.

Each request will be considered individually.

Attendance at Carvado events is voluntary.

Members attend entirely at their own discretion.

Members remain responsible for:

• their own actions;
• their own decisions;
• their own vehicles;
• their own possessions;
• their own guests.

Except where liability cannot legally be excluded, Carvado accepts no responsibility for:

• vehicle damage;
• theft;
• vandalism;
• mechanical failure;
• tyre damage;
• accidental damage occurring during attendance.

Members remain responsible for their own belongings throughout the event.

Nothing within these Event Terms excludes or limits liability for death or personal injury caused by negligence, fraud or any liability which cannot lawfully be excluded.

Carvado intends to expand its programme of Member experiences over time.

Future events may include additional formats, venues, activities and partnerships.

Event schedules, venues, organisers, partners and itineraries may change where reasonably necessary.

Members should always refer to the latest event information supplied by Carvado before attending.

Document:

Event Terms

Document ID:

CAR-LGL-011

Version:

1.0

Classification:

Public

Status:

Draft for Final Legal Review

Effective Date:

[To be completed]

Review Date:

[To be completed]

Last Updated:

[To be completed]

Document Owner:

Carvado Membership Team

Review Cycle:

Annual or earlier where required by changes in legislation, regulation or Membership operations.

Revision History

Version 1.0

Initial publication.

END OF EVENT TERMS